Securely Share Confidential Docs
With cyber criminals stealing increasing amounts of personal information and data, it is essential for businesses to ensure that confidential documents are shared securely in order to stay safe. If you send or receive sensitive documents, they need to be encrypted so that only authorized users are able to view them.
Secure encryption is the best method to share files on the internet because it scrambles the file information into an unreadable format that only people with the key for translation can understand. Even even if someone has access the file, they won’t be able print or copy its contents into a different document.
Using an encryption service allows you to create links to shared files that aren’t visible on the web (no URLs) and can only be seen with an application that is specially designed or downloading zip files. This makes it much harder for cybercriminals to access the sensitive documents they require.
Two-factor authentication is another security measure for sharing confidential documents. This means that even if a worker has the password to the file they’ll have to prove their identity prior to viewing the file. This can be done by using a code that’s sent to the employee’s cell phone or biometrics such as fingerprints or face recognition.
If you’re looking to send large files that can’t be sent via email as an attachment or a secure website with integrated eSignatures is a good option. With this method you can create a secure hyperlink to the document, and then use an online fax tool for it to be sent to the right recipient.
