How to Take Minutes at Board Meetings

It might appear easy to take minutes at board meetings, but there are a number of factors to consider to ensure the process is efficient and accurate. Minutes of meetings that are accurate and impactful can shield the board from legal liability and enhance their efficiency.

Minutes of meetings should include important information such as who attended or was absent and when and where the board was present. Including these important aspects can make sure that the minutes are a complete record of the board’s meeting and serve as an important reference point for future meetings.

It is important to remember, too, that the minutes should not be a transcription of what was said during the meeting. This could lead to problems in the future if the minutes were read out in a way that was not contextualized. It is usually more beneficial to summarize the most important aspects and outcomes of the discussion, and not keep track of the length of each item or detail given by a director during the meeting.

It is also crucial that the secretary of the board is ready to record minutes. This is a requirement of bringing all the material required to record the minutes to the meeting. This could include having a notebook or pen or in the case of an organization that uses a software for managing board meetings that includes all of the necessary information stored within the secure portal for the board. It’s also a loveboardroom.com good idea to have backup copies of the documents on a harddrive or in print.