How to Evaluate Virtual Data Room Pricing
There is no one-size fits all approach when it comes to pricing virtual data rooms. Each vendor comes up with a unique value proposition for their clients, based on the extras and features offered. There are some common patterns to pricing structures that will allow you to compare the different options.
Most providers employ a mixture of elements to determine the cost that include per-page storage size, storage capacity, number of users, and duration. Some providers may include an annual fee on top of the monthly cost. This can help companies avoid costly overages in documents and users.
Some vendors offer a flat monthly cost equivalent to internet or cell phone plans. This allows deal teams to focus on the task at time without worrying about costs of features, storage or users.
This pricing structure is best for projects that have an established number of small files. If your company has an enormous amount of video or image files then this isn’t the ideal option for you.
Another method to determine VDR pricing is to evaluate the security and features offered by the provider. The best companies ensure the security of documents by combining of physical server maintenance and sophisticated software protocols. They also have geographically dispersed facilities with backups and disaster recovery. In addition, they offer granular permission controls for sharing documents and reports on activity in documents. This ensures that only authorized users are able to access sensitive information. It also protects against accidental deletion or alteration of data by unauthorised individuals.
