How to Choose Board Meeting Software
Look for a company that offers either a demo or trial account when selecting software for board meetings. You can then test how easy the software is to use, and what it offers. You should also ask about customer service and how quickly they will respond to your questions or concerns.
Board management tools aid in reducing meeting preparation time by automating processes such as finding the best times for meetings and gathering RSVP responses and setting up meetings for recurring meetings. By having documents stored in a central place, they make it easier to collaborate and share documents. Board meeting software may also reduce travel costs because it lets your members take part in meetings remotely.
Board members need to be accessible to their meeting materials and notes instantly regardless of whether they’re at the office or travelling. Find a portal with mobile support, so directors can access the information from anywhere and at any time. Accessing their meeting materials on their phone or tablet makes it simpler for them to stay connected with the board even when they’re away from the office or in a different location.
The best boards portals come with increased security features to protect sensitive information. Make sure to look for SOC-II certifications http://myboardroom.org/what-is-a-decision-making-tool-and-what-does-it-do/ to ensure that confidential documents that the board reviews stay within the virtual boardroom and won’t be a victim of legal battles or fishing trips. They should also allow anonymity in voting on sensitive subjects to ensure that everyone’s voice is heard.
